'Getting You Started' guide to
Pagemaker 6.5

Section 11 Building booklets

Building booklets

The 'Building booklets' addition is a simple way of getting PageMaker to rearrange the pages of a booklet and print on paper which is to be folded. In this example we will assume that we are creating a booklet in which each page is A5, to be printed on folded A4 paper, but we could just as easily use A4 to A3.

Creating the document

The page setup should be for A5 paper, double sided. The document is then created as normal, with the pages in the order in which they will be read (1, 2, 3, 4, etc.). All graphics images should be imported and placed, and the Table of Contents and Index stories, (if required) should be created and placed before building the booklet.

Building the booklet

As the operation requires a large amount of disk space, it is recommended that the files are kept on hard disk or 'Zip' drive. The vital files can be saved back to floppy later. Select 'Utilities', 'Plug-Ins' and 'Build booklet'. A dialogue box appears which must be filled in carefully:

First choose the type of booklet you want:

• The most common is '2-up saddle stitch', which simply means that the booklet consists of a number of A4 sheets stacked together and folded in the middle. In this case the number of pages must be a multiple of 4.
• '2-up perfect bound' means that the document is a book containing a number of booklets, each consisting of a '2-up saddle stitch' group. In this case, you must choose the number of pages to go into each booklet.
• '2-up, 3-up and 4-up consecutive' means that the document is like a pamphlet which is to be folded so that the pages appear sequentially. This is a matter of paper size rather than order of pages.

Depending on the type of booklet you have chosen, you may then have to insert new pages to make the total number up to the required multiple. You do this using the box on the left hand side. Move the arrow up or down and click where you want to insert a blank. Then click on the 'blank page' box.
NB: If you insert blanks anywhere other than at the end, your page numbering may be upset.

Finally, click 'OK'. PageMaker will generate a new, untitled publication of the required booklet (the original document is left unchanged). The new file may be saved and edited as an ordinary document, but note that the master pages are blank: master page information from the original document has been copied on to each individual page. Also notice that the page numbering of the new document is different to the original, so that the correct pages are facing each other when printed.

Exercise

Use the document you created earlier or create a new one using guide.txt.

Using 'Page Set-up', set the page size to A5, and click on 'Double-sided' and 'Facing pages'. You should end up with a multi-page document, which you should save under a new name.

Now, using the 'Build Booklet' addition, create a booklet using '2-up saddle stitch'. Scan the finished document to see what has happened.